If there’s one unrelated person that every pet owner’s got on speed dial, it’s their veterinarian.
Talkatoo dictation software works with all practice management software, improving speed and accuracy in record keeping. It could just be your new best friend. Stop wondering when chart work will ease up. The Spellex Dictation: Veterinary edition quickly and easily enhances dictation software with thousands of veterinary words! Veterinary specialties include animal anatomy & physiology, bovine medicine, cardiology, dentistry, epidemiology, gastroenterology, genetics, immunology, ophthalmology, pathology, radiology, surgery, urology, and zoonotic diseases, to name a few! Purposefully-designed, cloud-based, veterinary software solution. This modern design provides an online booking system, a digital pet parent app and portal, 2 way chat and telemedicine capabilities, all within an all-in-one approach with no additional integrations or fees necessary. Veterinary practice management software is used in animal healthcare centers to assist in the daily operations of a veterinary hospital or clinic. Invoicing & Accounting: With the invoicing feature, the user can easily search and select products and services to add to the invoice.
We rely on our veterinarians for so much. From routine vaccinations to life-saving operations. They’re always there for us in our hour of need even if it’s just to answer sometimes silly questions based on unfounded worries.
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As pet owners, we call them up no matter what, without a thought for how busy and stressful their routines really are. it’s no wonder a recent study shows that veterinarians are among the people most likely to commit suicide due to work pressures and worries.
Thankfully, all that’s about to change with the advent of voice dictation software.
What Is Voice Dictation?
Voice dictation sounds like something that belongs firmly in the realm of the secretary or office worker. right? It hardly seems relevant in the hands-on world of a veterinarian.
That couldn’t be further from the truth, although it’s a fact that this concept did first come into use in the boardroom. Thomas Edison invented the first phonograph, a device capable of recording the human voice, in 1877. He later abandoned it in favor of his work with lightbulbs.
In 1885, his long-standing rival, Alexander Graham Bell, came up with a better version. Now, people could record the minutes of meetings for their secretaries to transcribe at a later stage.
Over the years, this technology became more streamlined and efficient, giving rise to the recording industry as we know it today as well as a host of other high-tech conveniences. Voice dictation software’s one of them.
What is Voice Dictation Software?
In the simplest of terms, voice dictation software eliminates the need for typing on a keyboard or writing on a notepad when you want to create a written copy of something.
At the very least, it provides a quick and efficient way to record information electronically without lifting a finger. The author speaks into an external microphone, built-in microphone, or a headset and their words appear as text on the screen.
Nowadays, this could be a tablet, laptop, or smartphone.
Many modern voice dictation systems have advanced voice recognition systems that allow for more refined functions. These include using simple commands to open programs, shut down the device, or perform more complex operations.
These include:
- Formatting text
- Saving documents
- Printing information
- Writing and sending emails
- Browsing the internet
- Completing forms
It’s an essential tool for people with disabilities and dyslexia but also has many advantages for busy people like doctors and veterinarians.
Nowadays, you get highly specialized systems designed specifically for these professionals. These innovations are making the world of difference to how efficiently and effectively they can do their jobs.
How Does Voice Dictation Software Work?
Voice recognition software’s based on a huge vocabulary of human sounds and how they’re articulated. It uses this data to figure out which words the speaker most likely said and then convert it into text.
In highly specialized fields, like medicine, industry jargon’s added to the database through documents, word lists, or 3rd party plugins.
This software captures and converts speech by using a microphone to receive the sounds. Most computers have built-in microphones nowadays. For convenience’s sake, you can also use a small hand-held digital recorder to capture recordings and transcribe them later or transfer them to your database.
Talkatoo App
Usually, this device connects to a computer via a USB connection or a soundcard socket.
Voice Recognition
Since people speak with many different accents and intonations, voice recognition software uses a process called ‘enrolment’ where the user reads a few lines of text into the microphone.
The software then compares what it ‘hears’ when the speaker enunciates the sound with millions of records in its database. Using this information, it adjusts all it’s future interactions with that speaker so that it can more accurately translate their sounds into words.
Some advanced voice recognition software also has a text-to-speech capability. This means you can listen to a playback of the text file created from your words.
This is important for proofreading purposes, especially for veterinarians who often need to use complex phrases and terms when taking notes. When you correct a transcription mistake during proofreading, the system records the error so it doesn’t make the same mistake again.
Voice Dictation Benefits for Veterinarians
We all have those routine administrative tasks that are essential but exceptionally tedious. Veterinarians are no exception. Except in their case, it’s much more important and soul-sappingly frequent.
SOAP notes are an essential part of any healthcare practice. The acronym stands for Subjective, Objective, Assessment, and Plan. It’s a useful and detailed tool to help them fine-tune effective treatment plans for all their patients.
Have you ever noticed that your pet has a file on record at your veterinarian’s office? That file contains their SOAP notes – a detailed record of all their previous ailments and treatments.
These notes have several important functions, like:
- As a framework for evaluating information
- As a basis for clinical deductions
- To remind them of specific tasks
- To help with diagnoses and formulating appropriate treatments
If you take your pet to a new veterinarian, they can always call up your previous vet for access to the important information contained in these notes too. This in turn provides an effective shortcut for them to formulate their diagnoses going forward.
These highly structured notes have been both assisting and plaguing medical professionals for over 50 years, so it’s a real relief for them to know there’s an easier and more streamlined way to deal with them at last.
With this in mind, here’s how veterinary voice to text systems help veterinarians spend less time behind their keyboards and more time doing what they love.
Easy to Set Up
Voice dictation software’s easy to set up and compatible with most practice management systems. So, veterinarians don’t need to go out and get another degree just to operate it.
In the case of mishaps, the system’s providers have an IT support team at the ready. These professionals help maintain and troubleshoot voice dictation systems as and when needed.
Improved Accuracy
With this technology, veterinarians can record notes on the fly with portable units. That means they don’t need to spend time trying to decipher their hastily scrawled notes at the end of the day.
This is especially convenient for large animal veterinarians who do most of their work out in the field in all sorts of weather. By the time they’ve visited all their clients for the day and returned to the office exhausted, it’s difficult to remember the finer details of each case.
Voice dictation software relieves veterinarians of a lot of the anxiety associated with recalling every detail of every animal they’ve treated in one day. There’s no chance that a notebook could get lost, eaten by a ‘client’, or trampled along the way either.
Saves Time
With voice recognition, most of the paperwork’s already done when the veterinarian sees their last patient for the day.
If they’re diligent about making notes after they’ve seen every client all they need to do is glance over their inputs for the day to ensure accuracy and they can head home for a well-deserved break.
No more burning the midnight oil completing paperwork after a long day at the office.
More time means the veterinarian can see more patients in a day too if they want to. This can help decrease after-hours calls and possibly preventable emergencies too.
Increased Efficiency
The day’s inputs go directly to the veterinary practice software database. That means the information’s available much faster for office staff too.
Administration staff can update accounts instantly, send bills, and get payments in sooner. By the time the client reaches the front desk after their consultation, the receptionist knows how much to bill them for. They can finalize the payment on the spot.
By streamlining the billing procedure, voice dictation systems indirectly contribute to profitability for veterinary practices. In this way, veterinarians can recoup the cost of installing the system within a few weeks.
Hands-Free Operation
Portable dictation units also mean that veterinarians can make notes at times when they normally wouldn’t. For example, they could take notes during surgery for the patient’s records or their own reference.
It also helps to keep a record of findings during repetitive tasks, like pregnancy testing for large herds of cows.
Usually, the veterinarian would painstakingly record each animal’s details in a notebook. Then, they’d have to do it all again while transferring it to the office system. Now, they can input their findings directly to the animal’s file.
Transcription Cost Savings
Voice dictation’s nothing new in the medical field. Veterinarians and doctors have been using similar technologies for years.
The difference in these new packages is that the information transfers directly onto their veterinary practice systems in written format. Previously, veterinarians would have to manually enter their daily records themselves, or pay someone to do it for them.
By cutting out this phase of the process, voice dictation software saves veterinarians many hours and dollars in the process.
Customizable
With voice transcription software, veterinarians can speed up and enhance their processes, even more, using customized commands. They can set up keywords that take them directly to specific parts of their files.
This helps relieve them of scrolling and clicking to get where they need to be.
There’s also no doubt that avoiding the computer keyboard’s a huge relief for veterinarians who aren’t skilled typists.
Less Risk
Correct, timeous, and up-to-date record-keeping is a legal requirement for medical practitioners. By keeping their records updated in real-time, veterinarians reduce their risk of disciplinary action and liability claims.
In the case of notifiable diseases, it’s much easier to fill in the necessary paperwork quickly and accurately with voice dictation.
Increased Customer Satisfaction
In a similar vein, a well-run, organized, and efficient veterinary office creates a good impression on clients. People hate sitting around in a waiting room, knowing their pets are in pain or feeling discomfort.
Most veterinarians report time savings of between one and four hours a day thanks to voice dictation software. Thanks to this, they have more time for their existing customers, as well as new ones.
Paperwork on the Move
Veterinarians who work at sports events and agricultural shows can also voice dictation software too.
They can dictate reports and email them through to the relevant authorities in no time at all. This can be hugely beneficial in instances where there’s a lot of money at stake, for example, if a horse gets injured right before a major stakes race.
More of What You Want to Know About Pets
We bet you didn’t know much about the secret life of your veterinarian and everything that goes into the daily grind of their profession.
When you’re a veterinarian, it’s not all about saving the day and hanging around animals at all hours. Veterinarians also have to deal with the boring administrative tasks that come with a day job.
Medical Speech Recognition Software Reviews
The advent of voice dictation software and other technological advances certainly takes a load off them. Yet, that’s no excuse to bother your veterinarian with simple queries about your pet any time you want.
Talkatoo Reviews
Rather, take a look through our pet-centric blog to find answers to the easy questions about your pet’s daily welfare. Leave the serious stuff for your veterinarian.
Keep reading for more about all kinds of pets and what makes them tick.